Website Privacy and Cookies Notice

Last reviewed: September 2026
Next review: September 2027

St Michael & St Martin Catholic Primary School is committed to protecting your privacy and handling personal information lawfully, fairly and transparently.

This notice explains how we collect and use information when you visit our website or contact us through an online form. It should be read alongside the privacy notices and data-protection policies available in the GDPR section of our website.

Who we are

St Michael & St Martin Catholic Primary School is the data controller for personal information collected through this website.

Address:
St Michael & St Martin Catholic Primary School
Belgrave Road
Hounslow
TW4 7AG

Telephone: 020 8572 9658
Email: office@stmichaelrc.hounslow.sch.uk

Our Data Protection Officer

Our Data Protection Officer is:

Craig Stilwell
Judicium Consulting Ltd
72 Cannon Street
London
EC4N 6AE

Email: dataservices@judicium.com
Telephone: 0203 326 9174

Please state that your enquiry relates to St Michael & St Martin Catholic Primary School.

Information collected through this website

When you visit or use our website, we may collect:

• your name and email address when you submit a form;

• information contained in your message or enquiry;

• your IP address;

• your approximate location, such as your town or region;

• information about your browser, device and operating system;

• the pages you visit and the date and time of your visit;

• technical and security information;

• your cookie choices; and

• information collected by cookies or similar technologies.

Please do not submit confidential, safeguarding, medical or other highly sensitive information through the general website contact form. Please contact the school directly if you need to share sensitive information securely.

Why we use your information

We may use information collected through the website to:

• respond to enquiries;

• provide requested information;

• direct enquiries to the appropriate member of staff;

• operate, maintain and improve the website;

• monitor website performance and accessibility;

• remember visitors’ choices;

• protect the website against spam, fraud, malicious activity and unauthorised access;

• diagnose technical problems;

• understand how visitors use the website where the necessary consent has been provided; and

• meet our legal and regulatory responsibilities.

Lawful bases

Depending on the circumstances, we process personal information because:

• it is necessary for the school to perform its public tasks;

• it is necessary for compliance with a legal obligation;

• it is necessary for our legitimate interests in operating and protecting the website, provided these interests do not override your rights;

• you have given consent, including consent to optional cookies; or

• it is necessary to protect someone’s vital interests in an emergency.

Where special-category information is processed, we will also identify an appropriate condition under Article 9 of the UK GDPR and the Data Protection Act 2018.

Who we may share information with

Where necessary, information may be shared with:

• authorised school staff;

• our Data Protection Officer;

• Juniper Education, which provides and supports the website;

• website hosting, cybersecurity and technical-support providers;

• providers of forms, maps, videos, analytics and other embedded services;

• the London Borough of Hounslow, Department for Education, police, safeguarding partners or regulators where required by law; and

• professional advisers where necessary.

We only share information where there is a lawful reason to do so. We do not sell personal information.

Information processed outside the UK

Some website providers or embedded services may process information outside the United Kingdom.

Where this happens, we will ensure that an appropriate legal safeguard is in place, such as a UK adequacy regulation, an International Data Transfer Agreement or another safeguard permitted by data-protection law.

How long we retain information

We retain information only for as long as it is required for the purpose for which it was collected and to meet any applicable legal, safeguarding, complaints or record-retention requirements.

Website enquiries are retained in accordance with the school’s records-retention schedule. Technical and security information is retained only for as long as reasonably necessary to operate and protect the website.

Information that is no longer required will be securely deleted or anonymised.

Your rights

Depending on the circumstances, you may have the right to:

• be informed about how your information is used;

• request access to your personal information;

• ask us to correct inaccurate or incomplete information;

• ask us to delete information;

• ask us to restrict the use of your information;

• object to processing;

• receive certain information in a portable format;

• withdraw consent where processing is based on consent; and

• complain about how your information has been used.

These rights do not apply in every situation. The school may need to retain or continue using information where it has a legal obligation or another lawful reason to do so.

To exercise your rights, contact the school or our Data Protection Officer using the details above.

Complaints

If you have concerns about how we use your information, please contact the school or our Data Protection Officer first.

You also have the right to complain to:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
Website: www.ico.org.uk

Cookies

Cookies are small files placed on your computer, tablet or mobile device when you visit a website. They help the website operate, remember choices, maintain security and, where permitted, provide information about how the website is used.

Strictly necessary cookies may be used without consent because they are required for the website to operate. Optional cookies, including analytics, preference and third-party cookies, will only be used where consent is required and has been given.

When visiting the website, you should be able to accept or reject optional cookies and manage your preferences. You can change or withdraw your consent at any time through the website’s cookie settings. You can also control cookies through your browser, although blocking necessary cookies may affect how the website works.

Some pages may contain content from external organisations, including Google Maps, YouTube, ParentPay, Google Classroom and other educational services. These providers may collect information or use cookies when their content is loaded. Their own privacy and cookie notices will apply.

The current cookies detected on this website, their purposes and their durations are listed below.

Changes to this notice

We may update this notice when the website, our use of personal information or legal requirements change. The latest version will always be published on this page.

Further privacy notices and the school’s Data Protection Policy, Data Breach Policy and Records Retention Policy are available in the GDPR section of the website.

Form Submissions

We may collect information about your approximate location when you submit a form on our website.

This may include:

• Your IP address
• Geographic location (such as city or region), inferred from your IP address or device data

We collect this information to:

• Identify and prevent fraudulent or malicious activity
• Diagnose technical issues

We process this data under our legitimate interests in operating and improving our website and ensuring its security.

We do not use this information to identify your precise location, and we do not share it with third parties for marketing purposes.

Form Submissions

We may collect information about your approximate location when you submit a form on our website.

This may include:

• Your IP address
• Geographic location (such as city or region), inferred from your IP address or device data

We collect this information to:

• Identify and prevent fraudulent or malicious activity
• Diagnose technical issues

We process this data under our legitimate interests in operating and improving our website and ensuring its security.

We do not use this information to identify your precise location, and we do not share it with third parties for marketing purposes.

Cookies Used

Necessary

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.